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  • BPaaS ACA Compliance Feature for Your HCM or Payroll Platform

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    ACA Compliance

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BPaaS-ACA is the Business Process as a Service that is provided by BenefitScape.

Click here to download a white Paper on BPaaS-ACA 

HOW IT WORKS

1. Provide XML

Upload your XML Data to our ULTRA Secure HIPPA Compliant Portal







Provide XML

We accept XML data that is produced by the ACA Modules from all major HCM platforms

  • Oracle
  • Workday
  • Kronos
  • Ultimate
  • Peoplesoft
  • Ceridian
  • And many others

2. We VERIFY XML Data

Data Verified to IRS AIR XML Standards








XML Data Verification

Once your data is in the system, BenefitScape's VeriTracACA performs numerous functions

  • Data Verification
  • Quality Assurance
  • Data Analysis
  • TIN Matching
  • Transform the data to the format required by the IRS AIR program

3. Forms Fulfillment

We Will Print & Mail Employee Form 1095B and or Form 1095C







Forms Fulfillment

We will produce and mail your forms and provide a reference file for your records

  • Print Form 1095C for Employee
  • Print Form 1095B for Retiree COBRA
  • Mail Forms USPS First Class
  • Produce Searchable PDF file for reference

4. eFiling and Corrections

eFile to IRS AIR - Use Our TCC code








eFiling and Corrections

We are an "Authorized IRS AIR eFiler"

  • Approved IRS eFiler
  • Authorized IRS AIR Transmitter
  • Utilize Our Transmitter Control Code (TCC)
  • IRS Error File Handling
  • Make Corrections

Note: Using our TCC, you can eliminate the need to obtain your own!

ABOUT OUR FEATURES
Flexibility & Quick Response
Our experts can jump in to help anywhere in the project

We know an ACA project can hang up when a single feature is missing or not understood.

We can answer a single question or help with data management, Forms printing and distribution, IRS eFiling, Corrections, etc.

Superior Data Security and HIPAA Compliance are the hallmark of our service

Keeping your employee data secure is our primary focus.

We encrypt the data in transit and at rest and only outbound to the Secure IRS AIR system.

Fully Credientialed and Approved to Transmit to IRS ACA AIR Program

Tight deadlines and exacting data requirements in 2016 require special expertise and experience.

Having transmitted thousands of XML files to the IRS AIR System. Our staff are experts in this specialized eFiling process.

A Single Focus on ACA
Only ACA Experts will manage your assignment

Ultimately, a successful IRS filing comes down to the quality of the people using their specialized technology.

We are focused on all things ACA and can guide the process to a successful conclusion.

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ABOUT US

We are ACA experts.

Our goal is to help you achieve successful ACA Compliance Reporting for 2017. We will help you design a plan to maximize your investment in your HCM System.
We do not replace HCM functionality — we make it more efficient.

IRSAIR Technology is Flexible

IRSAIR.com is powered by  Benefitscape® - a cloud based platform serving the needs of hundreds of firms that require ACA Compliance support.

Most HCM Platforms have modules designed to handle ACA Compliance. These modules can produce the XML files necessary for eFiling with the IRS; however, in order to accomplish this, a valid TCC is needed.

We help you to be sure that your ACA module is performing as you intend, calculating the correct results as expected by the IRS.

We consult with your HRIS and Benefits staff to determine the organizational policies to determine the best way to satisfy the complex coding and XML format required by the IRS. Then VeriTracACA, our specialized software, will analyze the results created by the module and verify the XML coding. Our ACA experts will report any errors or discrepancies to you and, if necessary, suggest a remedy.

FLEXIBLE CHOICE

Add functionality to your HCM Platform: Select only the services that you need, when you need them.

Data Management IRSAIR audits the XML data created to be certain that it conforms to the rigid IRS AIR spec.

Form Printing BenefitScape Prints the Form 1095C.

IRS AIR Transmission BenefitScape transmits the XML data to IRS AIR.

IRS Errors BenefitScape captures the AIR generated errors and sends CORRECTIONS to IRS AIR.

ABOUT OUR SERVICES

DATA

DATA MANAGEMENT

While many vendors may require a very strict adherence to their data format our intake systems are extensive and can deal with any data format that your system generates.

FORMS

PRINT + MAIL FORMS

We are able to extract information required to print forms 1095B and 1095C. These are prepared in our secure facility; no outside services are utilized.

eFILING

eFILE TO IRS AIR

We are licensed and registered IRS e-filer’s and have complete access to the IRS AIR system as an AIR transmitter. 

CORRECTIONS

ERROR CORRECTIONS PROCESS

Should the IRS flag any errors in the data we will provide you with a listing of these areas online and enable you to make any corrections necessary. 

IRSAIR NEWS
  • BenefitScape Releases IRS AIR, A Cloud Based ACA Reporting and e-Filing Extension for Human Capital Management (HCM) Platforms
  • No Need to get an IRS AIR TCC Code
  • Let us Print and Mail your forms...
  • Let us fill the ACA GAP

IRS AIR Logo ver 1.2We are pleased to announce our new extension project, IRS AIR, an ACA Reporting and Compliance solution for HCM platforms. By working alongside HCM Suite ACA-Modules, we are able to support employers with their ACA Reporting needs. IRSAIR, powered by BenefitScape, takes the XML data created by the HCM, validates the data, prints and mails the forms, and handles the IRS e-Filing and corrections. 

HCM systems are complex and expensive integrated software systems designed to manage the employee lifecycle. They are not well-suited for once a year activited requiring external communications and using them this way is resource intensive, time consuming, and fraught with risk. 

IRSAIR eliminates all of these contingencies. Employers provide the XML output of the ACA module directly to IRSAIR and the software does the rest on an automated basis. Our product can take all the complexities out of ACA e-Filing and guarantee 100% Reporting Compliance. 

Download our Press Release as an attachment below, or read it here

You can also visit BenefitScape at www.BenefitScape.com

 

You will NOT need a Transmitter Control Code (TCC) to electronically file Affordable Care Act (ACA) Information Returns

BenefitScape will enable you to use our TCC Code.  This will save you hundreds of hours and thousands of dollars.

For more information Call Kim Phillips at 508 655 3307 or email at kim.phillips@benefitscape.com

One of the more challenging business processes after you have developed your ACA data is to find someone to print fold and mail the forms for you. This is particularly difficult in that you may not have the opportunity to see test files examples etc.  You can let us perform this entire function for you at a fraction of the cost of doing it yourself.

 

 

Call 508 655 3307 or, Email Kim Phillips:  kim.phillips@benefitscape.com

Companies face many challenges when attempting to gain better control of their Human Capital Management (HCM) systems and data and ensuring their company is compliant with employee benefit regulatory requirements. 

Recently, Business Process as a Service (BPaaS), business process over the cloud, has become one a very popular answer to organizations’ search for a solution to ACA compliance which takes into account the rapidly changing government regulations, the strain on IT resources and lack of internal knowledge concerning the Affordable Care Act (ACA). BPaaS delivers industry-level expertise and services for ACA Compliance.

Gartner defines Business Process as a Service (BPaaS) as the delivery of business process outsourcing (BPO) services that are sourced from the cloud and constructed for multitenancy. Services are often automated, and where human process actors are required, there is no overtly dedicated labor pool per client, the resources are shared. The pricing models are consumption-based commercial terms, you pay only for what you use. .Accordingly, BPaaS solutions are cost effective when used to supplement core technologies like HCM.

BPaaS is a type of process where the services  delivery is based on cloud service models. 

So, BPaaS includes and uses SaaS, PaaS, and IaaS.

These cloud services include Software as a Service (SaaS), Platform as a Service (PaaS), and Infrastructure as a Service (IaaS); and are therefore dependent on these cloud related services. The BPaaS comes on top of the cloud service.

How (BPaaS) is transforming ACA Reporting and IRS Efiling

Operating on the GAPS in the business process provided via the HCM

BPaas StackWhile most major HCM and payroll vendors provide a software solution to administer Affordable Care Act (ACA) data, these ACA modules often do not provide all of the steps the ACA reporting business process requires, therefore leaving a gap in the service delivery mode. This gap could range from Form 1095 printing to eFiling to the IRS. BPaaS for ACA fills these gaps, efficiently and smoothly.

Below is a summary of the processes required to complete ACA Reporting and Efiling to the IRS to achieve compliance. The BPaaS process enables a user to select any or all of the processes as their requirements demand. Since they pay for only what they need and use; the solution is very economical. Using the BenefitScape BPaas is simple, provide us your XML, indicate the services you will need and our expert analysts will take it from there.

 Conclusion

BPaaS can help users manage their ACA TY2017 filings easy and cost effectively.  More information is available on our Blog or on our site at www.IRSAIR.com  You can also Contact Us to discuss your situation

BPaaS Activities for ACA

WHAT THEY SAY
  • In connection with BenefitScape’s proposal to assist in the Affordable Care Act Compliance requirements, we wish to provide our observation and recommendation of their services.

    1.   BenefitScape assisted the State in meeting our ACA reporting requirements for Tax Year 2015.
    2.   BenefitScape provided both technical and project management assistance to make sure our deadlines were met.
    3.   BenefitScape provided support for the collection; validation and calculation of our employee data to insure that the proper IRS required codes were produced and presented to each required employee.
    4.   BenefitScape printed our Forms, mailed them, and e-Filed the data to the IRS.
    5.   The project was a success.

    Therefore, I recommend BenefitScape as an experienced vendor that can provide Affordable Care Act Compliance Services.

    STATE CONTROLLER 
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